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Job Summary: The Studio & Marketing Partnerships Coordinator will provide day-to-day support to the General Management business unit with a focus on Studio and International Partnerships.
Duties and Responsibilities:
- Studio & Marketing Partnerships:
- Lead on asset submissions, tracking and sharing feedback / approvals between Original X Productions and studio partners
- Assist with tracking communication between internal teams, international partners and studio partners
- Support the process of collection and consolidation of feedback from various Original X Productions stakeholders and external partners / studios
- Assist in proper tracking of daily ticket sales and retail numbers to be reported to project partners
- Manage development and tracking of workback schedule between internal teams and studio partners
- Support in fine-tuning communications process with internal teams and with studio partners
- Update and maintain key project documents including planning materials and post-event recaps
- Business and Operations:
- Provide overall organizational support with daily and ongoing tasks including but not limited to: scheduling meetings, meeting prep and follow up, asset management, and travel coordination
- Assist in creating and circulating agendas for all meetings, internal and external, and circulate notes within a timely fashion
- Support with internal and external presentation building and maintenance
- Organize and maintain team digital filing system (Dropbox, Google Drive)
- Assist with accounting management, including check and invoice requests, and expense tracking
- Co-manage department intern, from initial hiring to prioritization of day-to-day responsibilities
- Research on international Location-Based Experience landscape, markets, and industry players
Knowledge, Skills and Abilities:
- Bachelor's Degree or applicable experience preferred
- 1 - 2 years working in an assistant or coordinator capacity preferred
- Previous experience working in events a plus
- Experience with Mac OS X, Microsoft Office Suite, and Google Apps, presentations and spreadsheets a +
- Impeccable organization and appreciation for process
- Proactive and resourceful with strong problem solving skills
- Proven ability to multi-task and handle diverse workload
- Positive attitude and excited to learn and grow in a small company
- Excellent communication skills - both written and verbal
- Strong relationship-building and influence skills. Personable and trustworthy
Self-starter who takes full responsibility
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